Purchasing Frequently Asked Questions

How do I purchase material for my classroom?
You submit a purchase requisition form to your principal for approval. The requisition form should contain all necessary information regarding the items you wish to purchase (i.e. item number, description, quantity desired, individual item price and total price). Please do the math on purchase requisitions and total them completely and accurately. It is asked that you check the prices from three vendors prior to preparing a purchase requisition. If your principal approves your purchase requisition then it is forwarded to Gary Kelley, who determines if there are funds available for the purchase. If so, the purchase requisition is entered into the accounting system and a purchase order is processed for the approval of the Superintendent. If the purchase order is approved by the Superintendent it is return to Angie Kaylor for distribution which was indicated on the purchase requisition (i.e. faxed to vendor, mailed to vendor, returned to the teacher etc.) The purchase order for all practical purposes is now a legal obligation and should be honored by the vendor. If you are taking the purchase order to a store or items are being delivered to you, you must to return the sales receipt, packing list or invoice to Pat Marchant in accounts payable as soon as possible so we can pay the vendor, avoid late payment fees and keep a good credit rating.
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Why can't I be reimbursed for items that I purchased for my classroom?
The Lee County Board of Education delegates only to the Superintendent the ability to approve purchases on it's behalf. Reimbursements usually do not come with prior approval from the Superintendent and therefore will not be honored.
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How much money do I have to spend on classroom supplies?
The accounting department allocates and keeps records for allotments at the school level. Principals are given allotments annually for the total amount of funds at their disposal for use in the purchase of classroom instructional supplies and materials. How these funds are distributed at the school level is determined by the principal.
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I had a problem with a purchase order or did not receive everything, what do I do?
Please call Pat Marchant at 903-2100 as soon as possible and explain the situation. She will gladly assist you with your problem.
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I just turned in a travel reimbursement, when should I expect to be reimbursed?
Travel reimbursements are processed just like any other payment to a vendor and these checks are included in normal bill runs. Normal bill runs are processed twice each month between the 10th and 15th and the 25th and 31st. When you receive your reimbursement is contingent upon when it is received by the business office. Requests should be received at a minimum by the 10th or 25th to be included in bill run for most months. November, December and March/April depending on spring break, will have different bill run dates.
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Home Depot is out of what I need, can I change this purchase order to Office Max?
Not exactly. You can't strike through the name on the purchase order and go to another store. Please bring the purchase order back to the accounting department so it can be voided and we will process another purchase order to the new vendor.
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